Tag Archives: grammar

#Diagramming challenge No. 2 (sentence and answer)

For our second sentence to diagram, we’ll stay fairly simple — no compounds or subordinate clauses — but we’ll pile up a few more modifiers and have an imperative verb:

Scene from “The Wizard of Oz”

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#Diagramming challenge No. 1 (sentence and answer)

At the recent ACES: The Society for Editing conference, I gave a session on diagramming sentences. It was during the last session period of the conference, on a sunny Florida afternoon, and more than 100 people packed the room to learn, or refresh their memories, about sentence diagramming. (We’re talking about the classic “Reed-Kellogg” method here, not the tree diagrams of great utility to linguists.)

Diagramming has fallen out of favor as a pedagogical tool (it was of questionable effectiveness anyway), and it’s not necessarily something that will make you a better editor. However, it can be helpful to visualize a sentence’s structure, and the “puzzle” aspect of it makes it nerdy fun for many of us who love language. Plus, it’s really easy to spot a dangling participle when you’re diagramming.

The enthusiasm at the conference for diagramming was such that I thought it might be fun to continue the practice, with weekly (ish) “diagramming challenges.” This is the first, and we’ll start simple:

Princess Leia in “The Empire Strikes Back”

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Focus on the “silently”

Mark of quality or sign of rudeness?

Mark of quality or sign of rudeness?

“I am silently correcting your grammar.”

Many editors own a T-shirt, sticker or button bearing this slogan, marking them as people who care about language, or at least have a sense of humor about it. However, others think it’s not at all funny and is yet another reason for people to think editors are snooty pedants who gleefully scold the less-educated.

Both have a point, but I’d like to point out that once an editor has spent years developing and honing language skills, it is (at least for some of us) really difficult to “turn it off.” We notice typos, misplaced apostrophes, incorrect usage and grammatical errors everywhere, because it’s what we do.

I’m not going to apologize for that, but I am going to suggest that we all focus on the “silently” part rather than the “correcting” part.

I’ve had plenty of friends and relatives say things to me along the line of “I’d better watch how I talk around you!” It’s meant good-naturedly, but I always tell them I don’t correct unless I’m paid or asked to. I’m not going to think any less of a friend who says “between you and I…” or a relative who was “supposably” in charge of the picnic. While I may notice — I can’t NOT notice — I’m certainly not going to say anything. That’s just called “not being a jerk.”

Don’t sweat it: Passive voice

zombie-passiveNumerous writing guides (and, judging from the people I encounter, hundreds of writing teachers) drum it into student’s heads that the passive voice is to be avoided at all costs to avoid the passive voice at all costs. That’s not always bad advice, but, as with most grammar “rules,” it’s a guideline rather than a commandment carved in stone.

First things first: Passive voice is a perfectly legitimate part of English (and most other languages). Using the passive voice is not a grammar error. Continue reading

With grammar, practice makes perfect

grammar-code-copyThere’s a poster in my office that says, “Grammar is not a secret code.” It is a code, sort of, but it’s certainly not a secret. Grammar is for everyone, and everyone deserves to feel confident using it. Plenty of resources exist to help people improve their grammar and language skills if they are so inclined.

"The Perfect English Grammar Workbook" comes out Jan. 10, 2017, and is available for pre-order online through Amazon and Barnes & Noble.

“The Perfect English Grammar Workbook” comes out Jan. 10, 2017.

The point here is that I wrote a book, “The Perfect English Grammar Workbook,” which is coming out in January, to support anyone wanting to learn more about language and how to use it according to current professional standards. It has explanations and practice exercises, and chapter-end quizzes so you can check your mastery. Continue reading

3 reasons to use the singular “they”

Deuteronomy 17:5 in the original printing of the 1611 King James Version includes one of several instances of singular "they" in the KJV. (Image from kingjamesbibleonline.org)

Deuteronomy 17:5 in the original 1611 printing of the King James Version of the Bible is one of several examples of singular “they” in the KJV. (Image from kingjamesbibleonline.org)

One: We need it.

Two: We use it.

Three: We understand it.


We need a gender-nonspecific third-person singular pronoun to ensure inclusive writing that isn’t awkward. Generic “he” just doesn’t cut it anymore; extended use of “he/she” and “his/her” in writing is clunky; random switching between “he” and “she” is distracting at best, confusing at worst. Additionally, having the option of “they” accommodates people who don’t identify as either “he” or “she.”

English speakers and writers don’t just use singular “they” now, we’ve been using it for centuries. We’re talking pillars of English literature here, too: Chaucer, Shakespeare, Austen, and so on. Even the King James Bible uses it (and frankly, if it’s good enough for God, shouldn’t it be good enough for the rest of us?).

That leaves the issue of clarity: If a usage choice introduces ambiguity or confusion, it’s generally not a good choice. But singular “they” is always clear (unlike singular “you,” which has led us to y’all, youse, yinz, you’uns, you lot, etc., to specify singular or plural – and which is also an example of a plural pronoun shifting into the singular, so unless you complain about singular “you” being ungrammatical, the “singular they is ungrammatical” argument holds no water). We understand when “they” refers to a group of people, and we understand when it refers to an unknown or unspecified singular person. Clarity is also the advantage “they” has over pronouns such as “ze,” “hir” and “em” (and dozens of other failed pronouns over the past 150-plus years): People know exactly what it means.

We all use singular “they” without even thinking and read right over it with total comprehension. The time has come for it to be considered standard.

Further reading:

Everything you ever wanted to know about singular “they” (The Stroppy Editor)

Choosing the Singular “They” (Explorations of Style)

There’s (Starting to Be) Some ‘They’ There (Lingua Franca)

Everybody Has Their Own Opinion About the Singular They (by John Lawler)

Singular “they”: everyone has their own opinion (The Economist)

They: A singular pronoun (American Heritage Dictionary)

Reflecting on the reflexive pronoun ‘themself’ (Sentence First)

If someone tells you singular ‘they’ is wrong, please do tell them to get stuffed (The Telegraph)

Singular “their” in Jane Austen (Pemberley.com)

Don’t sweat it: “Who” and “That”

One peeve I’ve seen pop up a couple of times recently is the prohibition on using That and who“that” when referring to people, as in “The scientists that worked on the project toiled in anonymity” instead of “The scientists who worked on the project toiled in anonymity.” Some people think — and are quick to point out — that “who” is the only proper pronoun for human antecedents; centuries of written English say otherwise, as do most reputable usage guides.

In this kind of construction, “who” and “that” are relative pronouns introducing an essential, or restrictive, clause. Essential clauses are just that — essential to the meaning of the sentence. In other words, if you take them out, the meaning of the sentence changes.

“That” can refer to any sort of antecedent, whether it’s a person or a thing. It did for Chaucer, it did for Shakespeare, it did even in the King James Bible (the first instance is in Genesis: “And the sons of Noah, that went forth of the ark, were Shem, and Ham, and Japheth: and Ham is the father of Canaan.”). “Who” has arisen as a more specific form for people — and pets and zoo animals — and its use is apparently broadening, as it is occasionally seen referring to businesses.

Is there a preference for “who” when the antecedent is human? Absolutely. It’s even part of some style guides. But is “that” grammatically wrong? Absolutely not.